January 2008 (Updated 8/09) Ratified 9/14/09
Lambda Chapter Rules
Chapter Name
I. The name of this chapter shall be Lambda Chapter, Theta State Organization, The Delta Kappa Gamma Society International.
II. Purposes
The purposes of Lambda Chapter shall be the seven Purposes of The Delta Kappa Gamma Society International and those of Theta State Organization.
III. Membership
Membership is in accordance with the Constitution, Article III, and the International Standing Rules, 3. The Chapter has full authority for the administration of membership.
1. Recommendation for Membership forms shall be available at each regular chapter
meeting.
2. Recommendation for Membership forms shall be completed by the sponsor and returned
to the membership chairman within ten days.
3. The Membership Committee shall review Recommendation for Membership (Form 11) and
prepare to present the candidates’ names to the chapter membership.
4. Voting for prospective members may occur at the same meeting or at a later meeting.
5. The general membership shall vote by paper ballot. A majority vote will elect the candidate
to membership.
6. Orientation of members-elect shall be held prior to election to membership.
7. The orientation program shall be the responsibility of membership committee
8. Invitations to membership shall be in writing and delivered within ten days following
election to membership.
9. Members-elect will indicate in writing their acceptance to membership within ten days.
10. Initiation shall be held within one year.
11. Honorary members shall have given or be giving distinguished service to education and/or
women which is of local significance to the chapter area.
12. The recording secretary shall record in the minutes the name of any member whose
membership is terminated. The record shall include the reason and date of termination.
13. Request for reinstatement must be received by Membership Committee and voted on by
members. A majority vote is required for reinstatement of member.
14. Special recognition of a member’s death shall be financed by the chapter
assessment/dues.
15. The executive board shall decide on the disposition of Society jewelry which has been returned to the chapter.
IV. Finances
Financial matters are in accordance with the Constitution, International Standing Rules and Theta State Organization Bylaws.
a) A Reserve member shall be exempt from paying chapter assessments.
b) Dues and Fees shall be as follows until change is necessary.
Initiation fee
Chapter dues
State dues
International dues
Annual dues
Active Member Dues:
Chapter
State
International
Scholarship
Reserve Member
Chapter
State & Scholarship
International
$1.00 of annual dues is allocated to International for subscription to The Delta Kappa Gamma News and The Delta Kappa Gamma Bulletin.
Chapter dues shall be determined annually by chapter vote no later than the first meeting of the year.
a) Annual chapter, state organization, and international dues and fees shall be collected by the chapter treasurer prior to October 20 and forwarded to the Theta State Organization treasurer by November 10.
b) A budget may be developed for the chapter year and voted on by the members. The Finance Committee shall develop the budget. This committee is composed of the treasurer and two other members appointed by the chapter President.
c) Presidential expenses shall be paid for Leadership Training Seminar for Incoming President in even years. State Convention expenses will be paid for room rate and registration.
d) Copies of the most current Theta State History Book shall be given to each new initiate at chapter expense.
e) A $25.00 donation to Theta State Travel Fund will be made in memory of a deceased member at the time of her death. A $20.00 donation to the Theta State Travel Fund will be made in memory of a non-active member of Lambda Chapter.
f) An Audit Committee will perform an audit in August of each year. This committee is appointed by the President and consists of three members.
1. SCHOLARSHIP FUND
Information about International Scholarships is available from International
website.Information regarding Theta State Scholarships is listed in Standing Rules, Sec. 6 of Theta State Standing Rules and Bylaws and is listed on Theta State Website. Other information is available through the Chapter or State Scholarship Chairman.
2. AN EMERGENCY FUND from International is available for members who have suffered from natural disasters. Gifts from this fund are “Pre-determined by International” and awarded to members recommended by Chapter and State Presidents.
3. GRANT-IN-AID fund has been created by the executive board and approved by the chapter membership. It is administered by the Scholarship Committee, and is to be presented to a Lea County woman attending NMJC or USW. It is the duty of the Grant-in-Aid Committee to award the chapter Grant-in-Aid. The Scholarship Committee is responsible for awarding a Grant-in-Aid to a Lea County woman attending NMJC or USW. The amount of the award shall be determined by the Chapter members at the time of award.
4. A PROFESSIONAL DEVELOPMENT SCHOLARSHIP FUND has been established by the chapter, and may be awarded to a local member for use in attending Professional Development activities. The award will be $100.00 per annum beginning in 2010. It will be administered by the Scholarship Committee according to guidelines established by the committee. (4/09) Ratified 9/14/09
V. Organization
• Lambda Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, Theta State Organization Bylaws, Theta State Organization Standing Rules and the Lambda Chapter Standing Rules.
• Lambda Chapter retains membership in the Lea County, SE Region Coordinating Council, if applicable.
VI. Officers and Related Personnel
1. Lambda Chapter officers shall be a president, a first vice-president, second vice-president, recording secretary, a corresponding secretary (all elected). The President shall appoint a Parliamentarian. (9/01/2010)
2. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the February meeting, with election taking place in March.
3. The Installation of Officers shall be in April.
4. Elections of officers, duties of officers, and the filling of vacancies is to be in accordance with the Constitution of Delta Kappa Gamma Society International, Article VI, Section 3.
5. The Constitution does not limit the President in the filling of vice-presidential vacancies nor is she required to advance the second vice-president. Qualified members shall fill vacancies.
6. The ballot shall include the slate of officers and nominees for the Nominations Committee.
7. A treasurer shall be selected by the executive board at the April meeting for the bienniu
8. Officers shall perform duties as specified in the Constitution Article VI, Theta State Organization Bylaws and as authorized in the Lambda Chapter Standing Rules
DUTIES
VII. Meetings Changed from Article IX Meetings
• Lambda Chapter shall meet at least seven times per year during the months of September through April. These meetings shall be in the towns of our members on a rotating basis, usually on the first Monday of the month.
• There shall be two combined meetings with other chapters in SE Region, usually in December and May, with hostesses being on a rotating basis. Date and time of these meetings to be set by hosting chapter.
• A quorum shall be required to vote on any Society business. A quorum shall be majority of members present.
VIII. Executive Board Changed from Article VII
1. The members of Lambda Chapter Executive Board shall be the elected officers, and the immediate past president (with vote). The treasurer is ex-officio “without vote,” and the parliamentarian is ex-officio “without vote.”
2. The Lambda Chapter Executive Board shall function according to the Constitution Article VII, C.
3. Duties
a) Select the Treasurer for Biennium
b) Act in matters requiring immediate action and decision
c) Recommend policies and procedures for consideration by members
d) Establish rules for budget development and approval and for the supervision of chapter
finances
4. Meetings of the Executive Board
a.) Shall be held at least twice annually. May meet at other times upon call of President.
b.) A quorum shall be majority of voting members of the board.
5. The Executive Board shall not take action in conflict with the rules and acts of the most
recent State and /or International Convention.
6. The Executive Board may invite for consultation any International committee chairman or
member of the Society.
IX. Committees
Standing committees shall be:
· Finance
· Membership
· Nominations
· Leadership Development
· Audit
· Program
· Personal Growth & Services
· Professional Affairs
· Research
· Music
· World Fellowships/Scholarships
· Communications
· News Letter/Yearbook
Specific duties and composition are in the Chapter Yearbook
Standing committees shall fulfill responsibilities as outlined in the Constitution and as detailed in the Handbook.
X. Activities • Lambda Chapter publishes Lambda Lines ten times per year. Lambda Website shall supersede Lambda Line at the beginning of 2010-2011 year. Lambda Lines will no longer publish.
XI. Dissolution Before a chapter is dissolved, the approval of the Theta State Organization must be obtained.
Careful consideration shall be given to the manner in which those desiring to maintain membership transfer to other chapters.
International procedures must be followed.
Any remaining funds in the chapter account shall be sent to the Theta State Organization treasurer for state or international projects.
The chapter’s paraphernalia, the Society publications, and the chapter records shall be retained in the Theta State Organization archives and made available for use.
The Charter must be returned to the Theta State Organization to be forwarded to the International Headquarters.
The Theta State Organization Executive Board shall decide whether the Greek name shall be reused or not.
XII. Parliamentary Authority Robert’s Rules of Order, Newly Revised is designated for the governance of the chapter in all instances in which the authority is not inconsistent with the Constitution or other adopted Society rules.
XIII. Amendments The executive board shall review the standing rules at least once during the biennium. Individual rules may be considered at any regular business meeting.
Lambda Chapter Rules
Chapter Name
I. The name of this chapter shall be Lambda Chapter, Theta State Organization, The Delta Kappa Gamma Society International.
II. Purposes
The purposes of Lambda Chapter shall be the seven Purposes of The Delta Kappa Gamma Society International and those of Theta State Organization.
III. Membership
Membership is in accordance with the Constitution, Article III, and the International Standing Rules, 3. The Chapter has full authority for the administration of membership.
1. Recommendation for Membership forms shall be available at each regular chapter
meeting.
2. Recommendation for Membership forms shall be completed by the sponsor and returned
to the membership chairman within ten days.
3. The Membership Committee shall review Recommendation for Membership (Form 11) and
prepare to present the candidates’ names to the chapter membership.
4. Voting for prospective members may occur at the same meeting or at a later meeting.
5. The general membership shall vote by paper ballot. A majority vote will elect the candidate
to membership.
6. Orientation of members-elect shall be held prior to election to membership.
7. The orientation program shall be the responsibility of membership committee
8. Invitations to membership shall be in writing and delivered within ten days following
election to membership.
9. Members-elect will indicate in writing their acceptance to membership within ten days.
10. Initiation shall be held within one year.
11. Honorary members shall have given or be giving distinguished service to education and/or
women which is of local significance to the chapter area.
12. The recording secretary shall record in the minutes the name of any member whose
membership is terminated. The record shall include the reason and date of termination.
13. Request for reinstatement must be received by Membership Committee and voted on by
members. A majority vote is required for reinstatement of member.
14. Special recognition of a member’s death shall be financed by the chapter
assessment/dues.
15. The executive board shall decide on the disposition of Society jewelry which has been returned to the chapter.
IV. Finances
Financial matters are in accordance with the Constitution, International Standing Rules and Theta State Organization Bylaws.
a) A Reserve member shall be exempt from paying chapter assessments.
b) Dues and Fees shall be as follows until change is necessary.
Initiation fee
Chapter dues
State dues
International dues
Annual dues
Active Member Dues:
Chapter
State
International
Scholarship
Reserve Member
Chapter
State & Scholarship
International
$1.00 of annual dues is allocated to International for subscription to The Delta Kappa Gamma News and The Delta Kappa Gamma Bulletin.
Chapter dues shall be determined annually by chapter vote no later than the first meeting of the year.
a) Annual chapter, state organization, and international dues and fees shall be collected by the chapter treasurer prior to October 20 and forwarded to the Theta State Organization treasurer by November 10.
b) A budget may be developed for the chapter year and voted on by the members. The Finance Committee shall develop the budget. This committee is composed of the treasurer and two other members appointed by the chapter President.
c) Presidential expenses shall be paid for Leadership Training Seminar for Incoming President in even years. State Convention expenses will be paid for room rate and registration.
d) Copies of the most current Theta State History Book shall be given to each new initiate at chapter expense.
e) A $25.00 donation to Theta State Travel Fund will be made in memory of a deceased member at the time of her death. A $20.00 donation to the Theta State Travel Fund will be made in memory of a non-active member of Lambda Chapter.
f) An Audit Committee will perform an audit in August of each year. This committee is appointed by the President and consists of three members.
1. SCHOLARSHIP FUND
Information about International Scholarships is available from International
website.Information regarding Theta State Scholarships is listed in Standing Rules, Sec. 6 of Theta State Standing Rules and Bylaws and is listed on Theta State Website. Other information is available through the Chapter or State Scholarship Chairman.
2. AN EMERGENCY FUND from International is available for members who have suffered from natural disasters. Gifts from this fund are “Pre-determined by International” and awarded to members recommended by Chapter and State Presidents.
3. GRANT-IN-AID fund has been created by the executive board and approved by the chapter membership. It is administered by the Scholarship Committee, and is to be presented to a Lea County woman attending NMJC or USW. It is the duty of the Grant-in-Aid Committee to award the chapter Grant-in-Aid. The Scholarship Committee is responsible for awarding a Grant-in-Aid to a Lea County woman attending NMJC or USW. The amount of the award shall be determined by the Chapter members at the time of award.
4. A PROFESSIONAL DEVELOPMENT SCHOLARSHIP FUND has been established by the chapter, and may be awarded to a local member for use in attending Professional Development activities. The award will be $100.00 per annum beginning in 2010. It will be administered by the Scholarship Committee according to guidelines established by the committee. (4/09) Ratified 9/14/09
V. Organization
• Lambda Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, Theta State Organization Bylaws, Theta State Organization Standing Rules and the Lambda Chapter Standing Rules.
• Lambda Chapter retains membership in the Lea County, SE Region Coordinating Council, if applicable.
VI. Officers and Related Personnel
1. Lambda Chapter officers shall be a president, a first vice-president, second vice-president, recording secretary, a corresponding secretary (all elected). The President shall appoint a Parliamentarian. (9/01/2010)
2. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the February meeting, with election taking place in March.
3. The Installation of Officers shall be in April.
4. Elections of officers, duties of officers, and the filling of vacancies is to be in accordance with the Constitution of Delta Kappa Gamma Society International, Article VI, Section 3.
5. The Constitution does not limit the President in the filling of vice-presidential vacancies nor is she required to advance the second vice-president. Qualified members shall fill vacancies.
6. The ballot shall include the slate of officers and nominees for the Nominations Committee.
7. A treasurer shall be selected by the executive board at the April meeting for the bienniu
8. Officers shall perform duties as specified in the Constitution Article VI, Theta State Organization Bylaws and as authorized in the Lambda Chapter Standing Rules
DUTIES
- The PRESIDENT shall serve as delegate to the Coordinating Council.
- The VICE-PRESIDENT shall serve as chairman of the Program Committee.
- The RECORDING SECRETARY shall be a member of the Standing Rules Committee.
- The CORRESPONDING SECRETARY shall update and prepare the information for the chapter yearbooks and state organization directory. (9/01/2010)
- The TREASURER shall order the president’s pin at the chapter’s expense and make it available to the Nominations Chairman before installation of officers.
VII. Meetings Changed from Article IX Meetings
• Lambda Chapter shall meet at least seven times per year during the months of September through April. These meetings shall be in the towns of our members on a rotating basis, usually on the first Monday of the month.
• There shall be two combined meetings with other chapters in SE Region, usually in December and May, with hostesses being on a rotating basis. Date and time of these meetings to be set by hosting chapter.
• A quorum shall be required to vote on any Society business. A quorum shall be majority of members present.
VIII. Executive Board Changed from Article VII
1. The members of Lambda Chapter Executive Board shall be the elected officers, and the immediate past president (with vote). The treasurer is ex-officio “without vote,” and the parliamentarian is ex-officio “without vote.”
2. The Lambda Chapter Executive Board shall function according to the Constitution Article VII, C.
3. Duties
a) Select the Treasurer for Biennium
b) Act in matters requiring immediate action and decision
c) Recommend policies and procedures for consideration by members
d) Establish rules for budget development and approval and for the supervision of chapter
finances
4. Meetings of the Executive Board
a.) Shall be held at least twice annually. May meet at other times upon call of President.
b.) A quorum shall be majority of voting members of the board.
5. The Executive Board shall not take action in conflict with the rules and acts of the most
recent State and /or International Convention.
6. The Executive Board may invite for consultation any International committee chairman or
member of the Society.
IX. Committees
Standing committees shall be:
· Finance
· Membership
· Nominations
· Leadership Development
· Audit
· Program
· Personal Growth & Services
· Professional Affairs
· Research
· Music
· World Fellowships/Scholarships
· Communications
· News Letter/Yearbook
Specific duties and composition are in the Chapter Yearbook
Standing committees shall fulfill responsibilities as outlined in the Constitution and as detailed in the Handbook.
X. Activities • Lambda Chapter publishes Lambda Lines ten times per year. Lambda Website shall supersede Lambda Line at the beginning of 2010-2011 year. Lambda Lines will no longer publish.
XI. Dissolution Before a chapter is dissolved, the approval of the Theta State Organization must be obtained.
Careful consideration shall be given to the manner in which those desiring to maintain membership transfer to other chapters.
International procedures must be followed.
Any remaining funds in the chapter account shall be sent to the Theta State Organization treasurer for state or international projects.
The chapter’s paraphernalia, the Society publications, and the chapter records shall be retained in the Theta State Organization archives and made available for use.
The Charter must be returned to the Theta State Organization to be forwarded to the International Headquarters.
The Theta State Organization Executive Board shall decide whether the Greek name shall be reused or not.
XII. Parliamentary Authority Robert’s Rules of Order, Newly Revised is designated for the governance of the chapter in all instances in which the authority is not inconsistent with the Constitution or other adopted Society rules.
XIII. Amendments The executive board shall review the standing rules at least once during the biennium. Individual rules may be considered at any regular business meeting.